Follow and maintain budgets, research best options based on team direction, coordinate all logistics including meals, transportation, onsite activities, process of invoices, organise and attend events as needed to ensure all runs smoothly Manages and welcomes visitors from global offices and providing an ad-hoc support if required Tracks & pro-actively posts in internal groups, manage agendas for multiple team meetings General office duties as needed, 3+ years of experience in event planning for small & large organizations and maintaining budgets, Experience of providing high-quality professional administrative support to senior Executives and teams within a fast-paced, high-tech international team environment, Experience with calendar management, travel scheduling, and leading projects, Analytical and data-driven approach to solving problems, Excellent communication skills in person, over the phone, and via email, Ability to multi-task and change direction quickly, Comfortable working through ambiguity and uncertainty, Team player with strong interpersonal and communications skills, Proven negotiation and communication skills, Proficient in using Microsoft Office Programs, Adobe Photoshop, Keynote, Outlook, Event, and Registration Tools, Incumbent typically has Bachelor’s degree and two to four years of related experience, Excellent communication, organization, customer service and project management skills are required, Ability to multi-task and manage several assignments at a time from multiple people, Excellent interpersonal skills both in person and by phone, with high professionalism, Ability to accomplish tasks with little supervision and follow through on deadlines with a sense of urgency, Proficient in the latest versions of Microsoft Outlook, Word, Excel, and PowerPoint, Experience with Marketing/Web communications, publishing, graphic design, usability and/or social, Strong working knowledge of customer service principles and practices. ), Ability to communicate confidently across all levels of the organization, and proven ability to influence and build collaborative relationships with senior-level stakeholders, Track record of creativity and innovation, Must be able to travel to Atlantic Canada approximately four to five times per year, Knowledge of and experience in the professional services industry or entrepreneurial market is an asset, Complete ownership of each event preparation and delivery of confirmed business, Follow up of all event deposits as per the hotel terms and conditions, Proactively up selling throughout the event coordination process, Preparation and distribution of all Banquet Event Orders, Clear communication with all hotel operations to ensure the professional and seamless delivery of all events, Welcomer, Quality & Attitude Manager, Event Manager - some of the new Pullman professions. Create and manage milestone schedules and task lists for events. This includes following proper procedures for radio, paging, cellular phone and office phone use, Read, process, and file banquet event orders, resumes, and AV material on a daily basis, Assist Clients with faxes, copying, computer needs, internet access, and shipping needs, Complete Business Center billing correctly, Follow all Resort and Department guidelines, Act as liaison between the guest and the hotel in orchestrating a successful guest experience while displaying a professional attitude and welcoming personality, Assist all guests with any business center requests, Assist Director of Banquets with any administrative needs, Maintain hotel standards required regarding the business center, hotel or food & beverage, Take ownership of the floor ensuring that all guests have an exceptional experience, Utilizing the BEO's, check all meeting space in use that day to ensure the room is set per the guest's specifications. Manager of Events to develop social media marketing strategies for each basketball event, Assist in the creation and management of marketing materials for ESPN Events, Assists events group in various administrative roles including but not limited to event gift and inventory management and accounting/budget management for specific assigned events, Responsible for current and historical event related information and research including but not limited to location, venue and date information, 1 year of experience in a professional setting, Extensive understanding of college athletics, Experience in event coordination and planning, Excellent knowledge of PowerPoint, Excel, Word, Adobe; knowledge of Photoshop or Illustrator a plus, Review and synthesize all event information, Solve problems as they come up through production and execution event phases, Recognize issues and alert when appropriate, Assist in ideating and developing concepts for marketing of events with partners and board, Must have excellent computer skills in programs including Microsoft Word, Excel & Outlook. Include relevant event management certifications. for staff/ supervisors/ management appropriately, Serve as the contact point for the Event Manager and Operations regarding event set-ups and promotional item giveaways, Assist in the implementation of AEG Encore with all Guest services staff, Act as a liaison between Management/ Supervisors/ Staff and effectively communicate any issues or concerns through the proper channels, Create nametags and coordinate with security to receive ID badges for staff, Maintain department equipment: Ticketing provider scanners, TMSS time clocks, 2-way radios and accessories, earplugs, signage and all other supplies required to operate the department, Order all supplies for Guest Services management and supervisors, Perform inventory of employee break room furniture and equipment, Assist Guest Services Management whenever needed. Solid time management skills required, Develop, coordinate and implement all customized community events to create a unique community spirit within the community, Ensure timely and accurate reports to supervisor, community managers, and the association's board of directors, Identify, ensure approval, hire, and oversee performance of all vendors for events and programs in accordance with the documented Community Programs strategic plan, including review of all vendor invoices prior to payment, Oversight and maintenance of a vendor database and development of positive working relationships with all community event vendors, Ensure accurate data for the master community event calendar for all assigned addendums and update on a monthly basis, Develop positive relationships with cities and other recreational program service providers in assigned communities, Create survey tools and processes to identify local recreational programs and community events of interest to residents of assigned communities, Create and implement customized board-approved sponsorship/partnership policy and programs, Identify and create resources that may benefit strategic partnerships and sponsors to enhance community events and activities in assigned communities, Monitor monthly expenditures of the community recreational programs and events in assigned communities to ensure staying within budget, Provide guidance and support to the volunteer committee(s) related to community events, recreation programs and community outreach activities, Serve as a liaison at assigned community staff team meetings, Manage and recognize the volunteers in assigned communities, Provide content for website updates and monthly news magazine related to events and recreational programs in assigned communities, Create and implement promotion strategies to ensure timely promotion of events and recreational programs, Demonstrate a community posture that represents the company as a leader in our industry for the vision of collaborative partnerships within the community, Ability to think and work independently and as part of a team, Use of good judgment, critical thinking, and business "savvy", Minimum of two years of public or private sector recreation community event coordination programming experience, Demonstrated quality written skills so as to be able to publish appropriate documentation as directed, Minimum of one-year experience working with Volunteer Boards, Committees, or Commissions, Proven track record for successful fundraising and/or sponsorships programs, Reviewing and updating association assessments and fees and management company fees across all data sources, Communicating with title companies to ensure timely and accurate delivery of disclosure certificates, Working all WelcomeLink queues and escalations and issuing timely responses or trouble-shooting issues as necessary, Sending out periodic reminders to managers regarding required updates to Connect and Welcomelink to maintain accurate and timely disclosure packages, Updating monthly and quarterly questions in Connect as needed to ensure compliance with statutes and regulations (including, but not limited to, delinquency and collection questions), Working with Business Center staff to assure timely scanning/uploading of Association documents, as needed, Assisting Billing staff in processing assessments and delinquency notices, Consistently adhering to all business procedures and guidelines, Knowledge of meeting and event coordination, Demonstrated ability to be creative, organized, able to work well under pressure, manage time effectively and handle multiple tasks and coordinate and implement a variety of projects at the same time, Must have excellent communication skills and have demonstrated ability to work well with various constituents, Proficient in standard desktop office applications: word processing, spreadsheet, publishing and database software, Experience working in an athletic department or with athletic events, Experience with budget management or budget development as related to events, Work closely with Head of Global Events and team of Global Event Managers across all of Unity’s owned and supported events, Lead and manage relationship with temporary staff at Unity events, Lead and manage hackathons, game jams and other related events, Own and execute partnership relations for key Unity events and sponsorship levels, Responsible for working with appropriate committees (i.e. Develops invitation pools utilizing the Advance database and other data sources from across the school. Acts as event liaison between department or school and vendors, alumni, donors, etc. Maybe event coordinators have similar responsibilities but that doesn’t mean you should generalize your job descriptions. Appropriately refers inquiries to other staff members when unable to resolve on his/her own, As the logistics lead on select ARRD events, develops timelines and cost estimates; coordinates production of invitations and other electronic or printed materials; manages event logistics and program; requests proposals and estimates from and works with vendors; tracks event attendance; serves as the first point of contact for participants; and provides post event reporting, analysis and debriefs, Manages online events registration, creating and maintaining websites using approved University event software. Self-motivated, team-oriented, possess an eagerness to learn and have a passion for fundraising. We arranged the sections of our sample template for Event Coordinator resume in this manner:eval(ez_write_tag([[336,280],'resumeok_com-large-mobile-banner-2','ezslot_12',113,'0','0'])); Second, the reverse chronological format is applied to work experience and education in order to show growth and advancement. Other duties / projects as requested by supervisor, Planning, organising and working with clients to create memorable events and return customers, Handling the planning of event enquiries, planning of all details in conjunction with the event and liaising with 3rd party suppliers where required, Communicating effectively with the operational departments to ensure a seamless experience for the customer, Conducting site inspections and meet with clients to discuss their business requirements, Acting in a professional and informative manner ensuring product and competitor knowledge is current at all times, Conducting competitor analysis when required and maintain a good working knowledge of the market place, trends, opportunities, and our food and beverage offerings, Quoting on last minute enquiries and ad-hoc bookings where required, Ensuring that all details of a booking are accurately logged at all times, Coordinate scheduling, servicing, testing, packing, shipment and receipt of equipment for trade shows, labs and educational events, Help with the building of new kits for Events, Learn to process sample and customer returns, Demonstrated effective organizational skills, Must be able to resolve problems with independent judgment, Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force constantly to move objects, Must be able to use common office equipment (e.g. I am a career and online marketing expert that has reviewed and written thousands of resumes. When using the functional format, our resume template will be rearranged this way: For your work experience, dig down deep and assess activities you may have undertaken in school or in your private capacity that could be relevant for the job of Event Coordinator. A high standard of communication is essential, Organize and oversee the processing of applications while properly notifying each participant of their acceptance into the event, Organize and oversee onsite event registration at all events hosted by USA Taekwondo, Continually participate in discussions regarding how to improve various areas of the Events Department, such as the online database and event registration system. ), following the ethical rules and procedures involved in the role, You will be the guarantor for the ING brand image through your projects, communications and events, Identifies venues, hotels, event agencies and other vendors, Negotiates and manages required vendors ensuring effective event settings, Coordinates all site vendor activities to include shipping, audiovisual, custodial, booth set up/breakdown, etc, Manages timelines and project plans for all deliverables for specified region(s), Develops proposals and plans for product positioning and product demonstration at congresses, trade shows and sales meetings, Maintains master event calendar for specified region(s), Distributes outbound communications for attendee participation regionally, Defines, monitors and maintains budget while ensuring cost savings measures for specified region(s), Manages “behind the scene” activity and troubleshoots unforeseen problems as needed, Promotes a positive and consistent corporate image at meetings that accurately reflect corporate priorities, Develops and distributes meeting materials, Min. Maintaining event budgets, owning the legal and procurement process to track invoices and payments. Communicates in a professional and composed demeanor under all circumstances, Responds to phone calls and correspondence within 24 hours, Serve as local information resource and reference for homeowners, Displays exceptional ability to analyze and deal with a variety of situations, Prepared balanced petty cash transactions and sends weekly report to accounting, Uploads any and all invoices, receipts, check requests as appropriate to FSRConnect weekly, Establishes folders for each committee with copies of any and all appropriate documentation pertaining to events, Manages client relationships to ensure customer satisfaction and a high level of service including timely and complete resolution of home owner concerns, coordinating special services and requests, Assists management team in preparation for community meetings and monthly newsletter preparation, Ability to work flexible hours to include weekends, Consistently and genuinely demonstrates FirstServices' values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude, Performs other job-related duties as directed, Manage the execution of all training and performance support activities, Help evaluate the effectiveness of the J&J GS cross-functional training and performance support materials. Carrington College potential clients or employers want to see in your resume, chronological for your Event Coordinator resume format, 50 Resume Objectives and Summary Examples. Tech- savvy; proficient with event management software such as Scoro and EventBank. Also responsible for after concert and/or event clean up, Coordinate vehicle rentals for concert season, Assists Private Event staff with set up and take down when needed. Get inspired by this cover letter sample for event coordinators to learn what you should write in a cover letter and how it should be formatted for your application. volunteer and/or public service experience), Experience with the senior population preferred, High energy, creative person with good interpersonal skills, Ability to work with staff as well as residents in a cooperative manner, Ability to handle diverse jobs under continually changing conditions and frequent interruptions. -required, Conference/Catering coordination experience. Finally we laid out two powerful attributes: the ability to negotiate and having solid relationships with vendors, suppliers and associates. Highly creative, skilled, and multifaceted professional, equipped with strong educational background and hands-on experience in strategy development, event marketing, and advertising, complemented with business development and operations expertise. Full event recaps submitted, reviewed, and discussed with Events Manager and Director of Pub Operations, Execute and track expenses within a set annual pub events budget, and annual performance target guidelines, Manage complex and overlapping brand events calendar, effectively dividing resources to deliver successful results on multiple fronts concurrently, College degree in marketing or a related field preferred, Experience in beer or other adult beverage industry preferred, Experience in events planning & execution preferred, Experience working with local, state, and national regulatory agencies in execution of large-scale events, Candidate must be comfortable speaking to large groups and interacting comfortably with various audiences, Ability to convey brand messages in an exciting and interactive manner, outgoing, organized, professional, with strong attention to detail, flexible and able to adapt well to challenging and ever-changing situations, high energy level and a “get it done” attitude, This job requires an average of 2 weeks travel per month (March-November) to assigned US cities. Resume SamplesThis page provides you with Senior Program Coordinator resume samples to use to create your own resume with our easy-to-use resume builder. Senior Event Coordinator, January 2007- Present Fidelity Investments, Smithfield, RI Responsibilities Assisted and supported all aspects of the minutes of the meeting. Experience in Microsoft Office suite preferred, Excellent interpersonal and organizational skills, Ability to adhere to strict deadlines while managing multiple projects simultaneously, Ability to take initiative in, organize and complete event planning logistics, Team oriented with the ability to work independently, Outstanding communication skills and business acumen, Provides on-site operational support for various ESPN Events-owned basketball and football events, including but not limited to the Celebration Bowl, MEAC/SWAC Challenge and the College Football Awards Show, Assist venues in creating ticket sales plans, Assist with all venue and game operations for all assigned events, Assist with planning and execution of event and team functions for assigned events, Assist on assigned projects relating to the owned and operated events division, Provides key operational support to the ESPN Events Division including sales support, marketing assistance, budgetary responsibilities and other various administrative roles, Create and maintain reports as needed by Regional Sales Manager, Work closely with Regional Director, Regional Sales Managers, and Local Sales Managers in reporting circulation, sales, and expense data for all newspapers within the hub, Maintain sales expense tracking reports, correct errors and reconcile data to ensure accuracy, Maintain, update and audit multiple reporting databases to track sales, response rates, key performance indicators and expenses for all sales campaigns, Perform weekly updates of circulation start, stop, sales and volume information into the Campaign Manager for all newspapers in the hub to ensure managers can isolate trends and forecast volumes accurately, Compile and audit kiosk commissions, charge backs and verifications to ensure outside kiosk vendors are paid accurately and on time for sites within the Hub, Assist with data hygiene and maintenance for hub sites as requested, Manage expenses through p-card ensuring all invoices are paid in a timely fashion and inter-company transactions are processed at month-end, Maintain a tracking report for monthly expenses in comparison to budget and YOY for sales by vendor and by publication for all campaigns, Able to react productively and handle any other essential tasks as assigned, Provide excellent customer service to internal and external customers, 3+ years managing the successful planning, scheduling and execution of meetings and events, Strong work ethic and high level of professionalism, Knowledge in key MS Office applications including Word, PowerPoint, & Excel. Do you enjoy coordinating events that touch people and inspire them to take action by donating, volunteering and getting involved? Highly organized and well-experienced Event Coordinator with over 7 years successfully planning and managing parties, corporate meetings, trade shows, expositions, weddings and large-scale homecoming events. for the organization, Serves as liaison between team members and external customers, Supports team members as back-up during holidays, PTO and periods of increased volume of meeting/events and lab requests, Responsible for meeting card reconciliation of meeting and event-related charges, submissions of invoices, tracking of HCP attendees vs. Try Now! Do you anticipate problems and have outstanding creative problem solving skills? In the case of event planner or event manager, some certifications to consider include: Certified meeting professionals; Certified special events professional First, you need to structure your content correctly. Catering, security, registration process, name badging, ordering and setting up event materials etc. Event Coordinator Job Description, Duties, and Responsibilities. Monitoring registrations and event profile details for large events, To monitor activity of mail out systems, tracking and collating event responses, responding to email and telephone queries to ensure event registration is kept up to date, Maintaining relevant systems, databases and webpages as well as coordinating financial reconciliation and payment when required, Researches venues and maintains databases of event suppliers to ensure team are provided with up to date information, Plans schedules, event rotas, prepares briefing notes for crew and staff.Communicates logistics to guests to ensure all personnel are fully prepared for event activity, Assists event producers on-site at events, providing liaison with venue and third party suppliers e.g. Manage invite lists, utilize event registration software, and create floor plans. Adobe Photoshop, InDesign, Illustrator experience is optimal, Must have exceptional time-management skills, Must be able to work any shift, early mornings, evenings, weekends, and holidays as necessary, Work in tandem with and in support of the Events, Business Development + Advertising Sales teams on client entertaining, added value and branding event development, execution, and implementation, Communicate with clients and vendors during all phases from negotiation to activation, Collaborate with Creative team on development of event collateral, Negotiate and maintain specified event production budgets, Evaluate elements throughout projects to ensure objectives are met including creation of post-event recaps, Develop premium branded gifts for events - Proofread event materials, invitations, and collateral, Manage promotion closet and collateral list, Provide onsite support at events as required, including travel within US and sometimes overseas, Reinforce The Journal brand amongst our partners, sub-contractors, venues and the industry in general, Attend regularly scheduled sales, marketing and department meetings, Maintain accurate files for reference and audit purposes, Travel to various shows and events as required, Must work effectively with and for others to achieve company goals, Excellent communication, presentation and interpersonal skills, Scheduling of meetings with various Barron's conference stakeholders, Secure collateral associated with confirmed conference participants including, but not limited to photos and bios, Register confirmed speakers in event software management system, Follow up - pre-event - with speakers who have not completed attendance details regarding onsite participation in networking and meal functions, Coordinate various disciplines required to ensure goals and objectives are met, including exhibit design, exhibit floor planning, rentals, audio/ visual hardware, special events, catering, entertainment, event logistics, lead generation and event follow-up, Evaluate results including lessons learned, recommendations for improvement, cost/benefit analysis and Return on Objectives, Prepare and submit relevant documentation in accordance with specific country requirements, Maintain key business supplier relationships, develop timelines with key milestones, and monitor execution, Degree in Marketing/Event Management preferred, Medical marketing and/or event experience preferred, Ability to work without supervision and as a team player, Fluency in English and Italian at business level is essential for this role, Willingness and availability to travel on Company business, Assist with the successful execution of Blizzard Europe’s event plans, Take ownership of specific areas as assigned and ensure their accurate, timely completion (e.g. Are excellent organizational abilities, negotiation, attention to your skills, education,,. 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